SCA-Emp Instructions for online toolkit

SCA-Emp Diagnostic Toolkit Instructions

When you have submitted your details, you will be able to access the 7 sections of the toolkit. You will be able to access the toolkit sections either by clicking on the links to the sections in the email that has been sent to you by SCA-Emp, or by clicking on the links on the webpage that appears after you press ‘submit’. To make best use of the toolkit, you may wish to follow the 5 point plan below:

1. Self-assess against statements, taking into account the impact on profits and employment

The toolkit is divided into seven sections: 1. supply chain management and relationships; 2. accounting; 3. supply chain accounting; 4. employment practices in your organisation; 5. monitoring HR practices down the supply chain; 6. integrated reporting; and 7. internal functions and relationships. The toolkit sections have subheadings, and below the subheadings are a series of statements.

You may wish to start with Section1 supply chain management and relationships, or with another section. Read the statements and rank yourself against the statements in terms of how well you are performing, choosing red, amber, green, not applicable, or not ranked yet, where red is ‘not currently doing this well’, amber is ‘doing this quite well’ and green is ‘doing this well already’. Then think about the ‘likely impact’ of each statement on employment and profits, based on your knowledge of your company. Choose between high, neutral, low, not known, not applicable, or not ranked yet.

2. Consult colleagues and prioritise actions

Consult your colleagues on which statements should be a ‘priority’, choosing between 1, 2, 3, 4, 5, with 1 being high priority and 5 being low priority. A statement could be a priority because your company is very concerned, for example, with brand reputation, job creation, social mobility, or the bottom line. After you have done this, read the suggested actions and consider which ‘actions’ you may need to take if you have ranked yourself as amber or red, or have ranked yourself as green but feel that you could still improve further. In deciding on which actions to take, think about the particular circumstances of your company. The actions should be aligned to your strategic objectives. When you have decided on the actions, then decide ‘by whom’ they should be done, and ‘by when’.

3. Make plans for improvement based on the suggested actions and ‘quick wins’

Although you may have already decided on the priorities, you may also like to decide which actions are likely to be ‘quick wins’. There may be some actions that you can take quite cheaply and easily, so you may wish to do these first. Or you might choose to first tackle a few quick wins, but also prioritise some additional more difficult actions at the same time.

4. Print reports and action plans

Submit each section of the form. You will then receive an email with a pdf report. You might choose to print the pdf reports so that you can more easily review your action plans.

5. Take actions and review on a regular basis

After each statement there is a place to mark whether the action is ‘not executed’, ‘ongoing’ or ‘completed’. Review your action plans on a regular basis, either with your team or with other departments (if you are a part of a large organisation), or with your suppliers. This will help to build continuous improvement.

N.B. The toolkit is not a risk assessment tool, and does not ensure that you are compliant with legislation (such as health and safety legislation). It is a best practice diagnostic toolkit.